Local compliance,
one global HRIS.
Run every country on one record, with local policies, documents and data protections set up for each region. EU-hosted, SOC 2 Type II and ISO 27001 certified.
One platform, local rules
Global teams, without the compliance patchwork.
Expanding into a new country shouldn’t mean a new spreadsheet, a new tool or a new risk. Humaans keeps every employee on one record and applies the right rules for where they work.
Local rules per entity
On Enterprise, run every legal entity, brand or location in one account with Spaces. Each Space keeps its own holiday calendars, time away policies, document types and custom fields.
Processes that branch by country
Workflow conditions apply different tasks and actions by country or department, so a UK and a US onboarding can live in a single flow.
Documents that never quietly expire
Store passports, visas and work permits with expiry dates. Humaans reminds admins and employees 90 and 60 days before they lapse, and records who verified each one.
Access on a need-to-know basis
Custom roles with field-level controls, scoped by Space. SSO via Google Workspace, Microsoft Entra or SAML 2.0.
An audit trail for every change
Who did what, when and from where, across logins, data changes, role changes and reports. Searchable and immutable, on Enterprise.
Time off that respects local entitlements
Policies per office or location, public holiday calendars by country, carry-over with expiry, balance caps and custom leave types.
By region
How Humaans supports compliance where you operate.
Regulations differ from one market to the next. Here’s how Humaans supports each region you operate in.
Enterprise-grade controls for US teams
The security attestations US buyers expect, with the flexibility to run US entities alongside the rest of your business.
- SOC 2 Type II
Independently audited controls, with the report available on request from our Trust Center, alongside ISO 27001:2022.
- US entities in one account
On Enterprise, keep a US Inc. and a UK Ltd. in separate Spaces, each with its own PTO policies, document types, custom fields and admin roles.
- State holidays, assigned automatically
Humaans assigns the right state or regional public holiday calendar based on where each employee works.
- US pay structures
Record pay in USD or any of 40+ currencies, from annual to hourly, including semi-monthly frequency, with commission, bonus and full change history.
- Onboarding that branches by location
Conditional workflow steps can send US hires their W-4 and I-9 tasks automatically, within the same process as everyone else.
- Regional AI processing
AI features process data in the EEA or Switzerland by default, and US processing can be agreed with us.
UK GDPR, right to work records and payroll-ready data
Built in London, Humaans is designed around how UK People teams already work.
- UK GDPR and the Data Protection Act 2018
Our Data Processing Agreement covers UK GDPR and the DPA 2018, with the ICO’s International Data Transfer Addendum for any transfer outside the UK.
- Right to work evidence, on file and in date
Store passports, visas and work permits against each profile, mark them as verified, and get reminders 90 and 60 days before a document expires.
- Right to work checks via Zinc
Connect Zinc to run right to work and background checks, with completed reports imported straight into Humaans.
- UK bank holidays and leave policies
Apply UK public holiday calendars and leave policies by office, with working patterns, carry-over expiry and balance caps.
- Gender pay gap insights
With the DE&I add-on, see the pay gap between men and women at company level and across pay quartiles.
- Payroll-ready changes
A payroll changes report of joiners, leavers, movers and salary changes, delivered by download or SFTP to your payroll provider.
EU-hosted, GDPR-ready and in your team’s language
Your employee data is stored in the EU, with the contractual safeguards European legal and security teams ask for.
- EU data hosting
Application databases and file storage are hosted in the EU on Google Cloud Platform, in Belgium and other EU data centre locations.
- GDPR by design
A DPA with every customer, a named Data Protection Officer, Standard Contractual Clauses for any transfer outside the EEA, and self-service tools to access, correct, delete, export and restrict personal data.
- AI processing in Europe by default
Personal data processed by AI features in Humaans stays in the EEA or Switzerland by default.
- DORA addendum for financial services
Regulated financial entities can adopt our DORA addendum, covering the contractual requirements of Article 30 of the Digital Operational Resilience Act.
- Statutory leave rules, configured
A Danish preset that follows Danish statutory holiday law, RTT balances for French policies, and usage periods of 12, 15, 16 or 18 months to match regional carry-over rules.
- Local languages and payroll partners
Use Humaans in French, German, Spanish, Italian, Swedish, Danish and more, and connect local payroll tools such as Salary in Denmark and Payap in Sweden.
Asia’s local rules, configured in Humaans
From Tokyo to Singapore, set up leave, access and contract processes around each country’s rules, alongside the rest of your global team.
- Japanese annual leave rules
Tenure-based allocations can grant the first annual leave from six months of service, with an April leave year and carry-over that expires after two years.
- The five-day annual leave obligation
Time away reports show how much leave each person has taken, and date-triggered workflow tasks prompt HR to designate dates in time.
- Statutory leave by country
Set up Japan’s childcare, family care and sick child care leave, or Singapore’s childcare leave, each as its own leave type with its own allowance.
- Public holidays by location
National holiday calendars, such as Japan’s, are applied automatically based on place of work, with custom calendars wherever you need them.
- Regional HR access
Create a role such as “Japan HR team” that can only view and edit data for employees in Japan.
- Fixed-term contract renewals
Workflows trigger from contract end dates, months in advance, assigning renewal tasks to the employee, their manager and HR.
South American entities, run from one record
Set up Brazilian and other South American entities with their own policies, approvals and access, without a separate system.
- Local holiday entitlements
Build policies such as a 30-day annual holiday allowance for Brazil, with tenure-based allocations, carry-over limits and custom leave types.
- National and regional public holidays
Brazil’s national and regional holiday calendars are applied automatically based on place of work.
- Local admins, local data
Give your HR team in Brazil a role that can only view and edit data for Brazilian employees.
- Country-specific approvals and offboarding
Conditional workflow steps and approval flows follow each country’s process, from new hire approvals to offboarding.
- Hand-offs to your local payroll provider
A payroll changes report of new hires, leavers and salary changes, sent by email or SFTP, gives your provider what it needs to register new employees.
- Keep your local time tracking
Switch timesheets off for specific groups, so any time tracking system required locally stays in place alongside Humaans.
- Local currency and Spanish
Record pay in local currency, with 40+ currencies supported, and use Humaans in Spanish.
One record for every country you hire in
Whether you hire through your own entities or an employer of record, Humaans keeps one consistent source of truth.
- Employer of record and global payroll integrations
Connect Humaans with Remote, Deel, Oyster, Papaya Global and Multiplier, the partners that run local employment and payroll compliance.
- Regional public holiday calendars
Use national and regional calendars, or build and import your own, so every office observes the right days.
- Multi-currency compensation
Record salary and bonus in 40+ currencies, with every change tracked over time.
- Policies by region and contract
Build time away policies for particular regions or contract types, set a default policy per office, and prorate for working patterns.
- Available in multiple languages
Including English (UK and US), Simplified Chinese and Traditional Chinese, so more of your team can use Humaans in their own language.
- Country filters everywhere
Filter people, reports and exports by place of work country or city to answer local audit and reporting requests quickly.
The same foundations, everywhere.
Every region runs on the same platform controls: encryption in transit (TLS 1.3) and at rest (AES-256), daily backups, regular penetration testing, and audited, justified staff access to customer data.
Frequently asked questions
Customer personal data in Humaans’ application databases and file storage is hosted in the EU on Google Cloud Platform. Some sub-processors, for example backups, transactional email and monitoring, operate in other locations, all listed in Annex C of our Data Processing Addendum with appropriate transfer safeguards.
Humaans is SOC 2 Type II and ISO 27001:2022 certified. Our SOC 2 report, ISO 27001 certificate and penetration test letter of attestation can be requested from our Trust Center.
Yes. Spaces, available on the Enterprise plan, lets you run multiple entities, brands or locations in one account, each with its own holiday calendars, time away policies, document types, custom fields and admin roles.
Humaans stores right to work and identity documents, tracks expiry dates, sends reminders before they lapse and records who verified each document. Checks themselves run through a verification provider: our Zinc integration imports completed right to work and background check reports into Humaans.
By default, personal data processed by AI features in Humaans stays in the EEA or Switzerland. US processing is available by agreement. AI features only access data the requesting user is permitted to see.
Humaans prepares payroll-ready data, with a payroll changes report delivered by download or SFTP, and integrates with payroll and employer of record partners including Remote, Deel, Oyster, Papaya Global and Multiplier.
Yes. Alongside our DPA, we offer a DORA addendum for financial entities subject to the EU Digital Operational Resilience Act.